APPLICATION INSTRUCTIONS

NOTE: The instructions on this page are for MASc and PhD applicants only. Students interested in applying for our professional program (MEng) should visit our Applications and Admissions information page, which will point you to the application instructions for each specific program.

DEADLINES

September Intake

Applications OpenApplications due to be considered for the PhD rotation programApplications CloseDocument DeadlineReferee Deadline
November 15, 2020January 1, 2021January 16, 2021January 30, 2021February 6, 2021

Application Deadline for Awards Consideration

Students who wish to be considered for Awards & Scholarships must submit an online UBC application with all required supporting documents by the below scholarships & awards deadline. No late application will be considered.

AwardDeadline
Tri-Agency Master’s (CGS-M)December 1, 2020
Four Year FellowshipJanuary 1, 2021

January Intake

January intake into our graduate programs is not common, as the majority of research positions are filled in September. For availability of research positions, we strongly encourage interested applicants to talk directly to the faculty member with whom they are interested in working. 

Applications OpenApplications CloseDocument DeadlineReferee Deadline
March 1, 2021June 1, 2021June 15, 2021June 30, 2021

Notes

  • International students are responsible for ensuring they have enough time to gather visa and appropriate documentation to start the program on time.
  • An applicant with a research supervisor confirmed, may be considered for late application, on a case-by-case basis, however the request must be initiated by the supervisor. We do not extend deadlines at applicant’s requests.

HOW TO APPLY

STEP 1: Explore our Degree Programs and Research Areas

Degree Programs

Prospective students should be familiar with the requirements and advantages of the various programs BEFORE beginning the online application process as you will be asked there to specify your desired program of study. Once your application is complete, it will be made available to all BME-affiliated faculty members for review. MASc and PhD applicants will be asked to indicate any professors they are particularly interested in working with, and these professors will be alerted to your interest. It is not necessary to contact a prospective research supervisor prior to applying, but it is strongly encouraged to invite, by email, your preferred prospective research supervisor(s) to view your application because all requests for offers of admission are initiated by individual BME-affiliated faculty members.

Research Areas

In order to ensure that your application is considered by the faculty members with interests closest to your own, we ask you to indicate which of our main research areas (clusters) you are most interested in and if there are any researchers (supervisors) you would particularly like to have your application directed to (these might be faculty members you have previously been in contact with).

Faculty Members & Research

STEP 2: Review Application Requirements

Canada/US Applicants

Masters

Normally, applicants for a master’s degree program must hold the academic equivalent of a four-year bachelor’s degree from UBC including one of the following:

  • A minimum overall average in the B+ range (76% at UBC) in third- and fourth-year courses.
  • Academic standing with at least 12 credits of third- or fourth-year courses in the A grade range (80% or higher at UBC) in the field of study.
Doctoral

Applicants for the Doctor of Philosophy (Ph.D.) must have completed one of the following requirements prior to admission:

  • A master’s degree (or equivalent) from an approved institution with clear evidence of research ability or potential.
  • A bachelor’s degree with one year of study in a master’s program with 12 credits of first class average, of which 9 credits must be at the 500-level or above and at least 9 credits must be of first class standing. Also, clear evidence of research ability or potential.
  • In exceptional cases, applicants who hold a bachelor’s degree with an overall average in the A grade range and who demonstrate advanced research ability may be granted direct admission to a doctoral degree program on recommendation of the admitting graduate program and approval of the Dean of Graduate and Postdoctoral Studies. Students entering directly from a bachelor’s degree must, during the first year of study, complete 12 credits with a first class average, of which at least 9 credits must be at the 500-level or above and at least 9 credits must be of first class standing, to maintain registration as a doctoral student.

For a full list of requirements for Canada/US applicants, visit the Graduate and Postdoctoral Studies website.

Applicants from other countries

Application criteria is dependent on the country in which you studied. Visit the Graduate and Postdoctoral Studies website for the full list of country-specific criteria.

If your credentials are from outside of North America, you will be considered an international applicant even if you have Permanent Resident status or Canadian citizenship.

English Requirements

Applicants from a university outside Canada in which English is not the primary language of instruction must provide results of an English language proficiency examination as part of their application. Tests must have been taken within the last 24 months at the time of submission of your application.

Minimum requirements for the two most common English language proficiency tests to apply to this program are listed below:

  Reading Writing Speaking Listening Overall
IELTS (Academic) 6 6 6 6 6.5
TOEFL 22 21 21 22 93

 

STEP 3: Contact Faculty Members

After you’ve confirmed you’ve met minimum requirements, you should reach out to faculty members. Admission into the MASC and PHD programs require the recommendation of a specific potential research supervisor. While you do not need to have a supervisor secured at the time of admission, we recommend that applicants reach out as soon as possible to faculty members with whom they are interested in working to see if the faculty member is accepting students into their lab and if the applicant would be a good fit. 

Faculty Members & Research

STEP 4: Gather Supporting Documents

Copies of All Post-Secondary Transcripts

Copies of official transcripts submitted via the online application from ALL post-secondary institutions. If the transcripts are in a language other than English a translation must be provided. Please include the front and back of each page of all transcripts. Ensure that there is a grading key accompanying the transcript. Each transcript must be uploaded to the application system as a single PDF. Do not upload a separate PDF for each page of the transcript. These will be used for initial evaluation of the applicant. Official paper transcripts and certificates will not be required or accepted until after an applicant receives an offer of admission.

Recent Curriculum Vitae (CV)

Your CV should outline professional employment, experience, education, publications and awards which you feel should be taken into account in considering your application for admission and/or scholarships. Please ensure that you list the titles of research projects/graduation theses; if these are available online, please consider including HTML links.

Statement of Purpose (SOP)

A two pages maximum Statement of Purpose outlining your goals for your degree program. Specifically, you should detail why you would like to come to UBC to engage in studies leading to a degree in Biomedical Engineering. Please describe your aptitude and motivation for graduate study in your area of research interest, including your preparation for this field of study, your academic plans or research goals, and your future career goals. Additionally, please indicate whether you have been awarded or have applied for any scholarships (e.g., NSERC PGSM/PGSD, CIHR PGSM/PGSD, China Scholarship Council, etc.) and include amount of funding, duration of funding, etc.

English Proficiency Exam (if required)

If you are an applicant from outside of Canada in which English is not the primary language of instruction, you are required to submit results of an English proficiency examination.

International English Language Testing Service (IELTS)

On the IELTS application form you will be asked to specify institutions where you would like the results to be sent. To ensure UBC receives your results correctly, use the following details on the application:
1. Name of institution: The University of British Columbia
2. Name of person/department: Graduate School Admissions
3. Address: 170-6371 Crescent Road, Vancouver BC V6T 1Z2, Canada

Test of English as a Foreign Language (TOEFL)

1. Use the University of British Columbia’s institution code 0965.
2. Give the reason for taking TOEFL “to enter a college or university as a graduate student”

English proficiency test results must be self reported during the application process. These will be used for initial evaluation of the applicant. Please have official English proficiency test results sent electronically from the test centre using the above information, or the application will be considered incomplete. 

Scan of your Permanent Residence Card (PR)

If you are a Permanent Resident of Canada, you will be asked to submit a PDF scan of both sides of your Permanent Residence card via the online application system.

Reference Letters

Your application requires three letters of support from referees. At least one of your references should detail your academic achievement and how you would perform in a graduate-level degree program. Please be sure to contact prospective individuals in advance of your application so that you have their contact information prior to accessing the online application system. Specifically, for each referee, you will need to provide:

  • first name
  • last name
  • email address
  • contact information at his/her institution
  • title or position held

Please let your prospective referees know that the online application system will email them asking for a reference to be entered.

There are three possible formats for references:

  1. Electronic references
    We utilize an electronic reference (“e-ref”) system. In the online application system, applicants are asked to provide an email address for each referee. (Please note, that we are unable to accept e-mails from Hotmail, Yahoo, Gmail, MSN or other free e-mail accounts for referees.) A unique link will be emailed to each referee, allowing them to log in to a secure site and submit an online reference or upload a reference document as an attachment.
  2. Paper letters of reference
    Your referee may wish to send a paper letter. Paper letters of reference should be on referee’s official letterhead and must be mailed directly to the relevant program in a sealed and endorsed envelope.
  3. Paper reference forms
    UBC provides an academic reference form and a professional reference form.
    • The academic reference form is used in situations where the referee is someone who you have interacted with in an academic setting (e.g. referee was the professor of a course in which you were enrolled).
    • The professional reference form is used in situations where the reference is someone who you have interacted with in a professional setting (e.g. referee was your supervisor at work).

    Your referee will fill out the applicable reference form and mail it directly to the relevant program in a sealed and endorsed envelope.

Paper copies of reference should be mailed directly to:

Graduate Admissions
School of Biomedical Engineering
251 – 2222 Health Sciences Mall
Vancouver, BC Canada V6T 1Z3
Canada

Prepare your Answers for Program-Specific Questions

The online application system will ask several BME-specific questions such as:

  • Which research cluster and faculty member(s) would you like to work with?
  • Would you like to be considered for the Engineers in Scrubs program?
  • GPA Calculation: Please calculate and enter your GPAs for all the previous/current degrees.
    • Canada/US:
      • Bachelor’s: Include all 300/400 level courses (no matter when they were taken) within the degree. If no 4th year grades are issued at the time of application, report GPA based on 3rd year grades only.
      • Master’s: Overall GPA (include all grades earned in your program)
    • International
      • Bachelor’s: Overall GPA (include all grades earned in your program).
      • Master’s: Overall GPA (include all grades earned in your program).

STEP 5: Submit Online Application & Supporting Documents

Ready to apply? Click the button below! The application process will take approximately 45-60 minutes.

Please follow the step-by-step instructions and enter your contact information, academic information and the program session to which you are applying. Be sure to record your Student Number as provided by the application system (eight digits; for example purposes, suppose that it is 56872159); you will use this in subsequent correspondence.

Early submissions of application packages are strongly encouraged. Please ensure that you prepare your online documents in the required format (PDF). Please do NOT submit documents other than those requested in our instructions.

Uploading Supporting Documents

Upload your supporting documents as PDFs. You will have 14 days after the application deadline to have all required supporting documents uploaded to your online application. Applications missing the required electronic supporting documents after 14 days past the deadline will not be considered.

DO NOT send any documents by mail or courier to UBC during the first stage of your application. Paper applications and paper copies of supporting documents will not be accepted.

Save your documents/scans in PDF format. Only PDF format will be accepted. You should name the files as detailed below:

  Save As Additional Instructions
OT – Original Transcripts OT – [Institution].pdf Concatenate the scans for your original transcript into one PDF file and have a scan of the grading key/scale.
CV – Curriculum Vitae CV.pdf  
SP – Statement of Purpose/Intent SP.pdf Maximum 2 pages.
PR – Permanent Residency Card PR.pdf If required.

 

The School will review scanned PDF versions of documents uploaded to the online application portal, and will only require official paper documents if an applicant receives an admission offer and the offer is accepted. Information regarding submitting official paper documents will be outlined in the conditional admission letter. No registration or start of program is allowed until the conditions are fulfilled.

STEP 6: After Applying

Admissions Procedure

Once you have submitted your application, it is evaluated to determine if minimum admission standards are met. Individual faculty members have immediate access to your completed file and can recommend admission at any time.

Admission to the Graduate Program is on a competitive basis and is not automatic even if minimum requirements are met. Once an applicant has submitted all required electronic documentation and it has been determined that minimum admission standards are met, the file is reviewed by faculty members. Please note that a supervisor is required for entry into our graduate research programs; if you are not selected by a faculty member, you will not receive an offer letter.

Selection is based on many factors including grades, reference letters, publications (if any), work experience, available space in the area of research interest, and finally and importantly, acceptance by potential supervisors. The number of applicants and the number of available spaces vary from year to year. We regret that we are unable to accept many excellent, qualified applicants due to space and funding considerations.

The admission process is timely and varies for each student and program. Faculty members evaluate applications on an ongoing basis; as such, we cannot provide a specific date for a decision.

Add to your Application

Once you’ve completed your application and uploaded all supporting documents, we start to consider your application. You can make changes to your referee information or add additional documents through the application portal using your CWL up to the document deadline. Successful applicants will be contacted via email.

As we receive a high volume of applications, our priority is ensuring your application is processed into the system. We may be unable to provide individual confirmations as to whether or not we have received your documents. We will contact you only if further information is required. We apologize that we are also unable to respond to individual inquiries concerning application status. All successful applicants will be notified as soon as the School makes a decision.

Offers of Admission

Applicants are sent a conditional admission offer by the School, which will indicate which faculty member has agreed to supervise them.

Once the applicant has received the conditional admission letter, they must accept or decline the offer through the application portal. If the offer is accepted, official paper copies of transcripts, certificates, and English proficiency scores (if applicable) must be sent to Graduate and Postdoctoral Studies (G+PS) at the following address:

Graduate School Admissions
University of British Columbia
170-6371 Crescent Road, Vancouver BC V6T 1Z2, Canada

Please see the information provided by G+PS regarding official documents for domestic and international applicants.

Admission offers will not be finalized and applicants will not be allowed to register in a graduate program until all required official documents are received and validated by G+PS.

After receiving notification of official acceptance from Graduate and Postdoctoral Studies, students should refer to the information for newly admitted students on the G+PS website. International students can find additional information on required documentation for studying and working in Canada here.

Contact Us

Can’t find the answer to your question on our website? Email us at admissions@bme.ubc.ca. Any admission inquires sent to other accounts will not receive a response.