Tuition & Funding

The Four Year Doctoral Fellowship (4YF) consists of an annual stipend of $18,200 plus full tuition for 4 years. In addition, the nominating supervisor will offer a minimum top-up award of $4,000 to FYF award holders for a total award package of $22,000 plus full tuition. The award is open to both international and domestic PhD applicants.

Applicants who have completed their September 2022 admission application for the doctoral program by January 1, 2022 and have been nominated by a potential research supervisor will be considered for this fellowship.

Applications must have no outstanding documents or references

WHAT: NSERC Doctoral Award Competition

WHO: Canadians and Permanent Residents (Some restrictions may apply based on months in program. Those who are not eligible may apply for Affiliated Awards).

WHEN: All applications (including references) must be submitted through the Online application system by 15 September, 2020 at 12:00 (Pacific Time).

PROCESS:

There are three adjudication stages in the NSERC Scholarship process: Departmental, University, and NSERC.

You will submit your application to the School – the School’s Awards Committee will rank applications and submit the highest ranked applications (until the School’s quota is filled) to the University.
The University’s Graduate Scholarship Committee(s) will rank applications and submit the highest ranked applications (until the University’s quota is filled) to NSERC.
NSERC’s Scholarship Committee(s) will rank applications and inform the University as to which applications have been funded.
Please note that all students who submit an application to the NSERC Scholarship Competition are automatically considered in the Affiliated Scholarship Competition.

Online application system | application instructions

PROCEDURE:

Prepare your application
Visit the NSERC website and create an application. Please ensure that you complete all sections per the instructions on the NSERC website. We suggest that you review your application with your thesis supervisor and colleagues. Remember that your application should be concise and without too much technical language so that reviewers (some of whom will not be intimately familiar with your research area) will understand your proposal
REGARDING TRANSCRIPTS: The NSERC application will ask for an institutional contact and email address for your transcripts. To confirm that the SBME Student Services office has your transcripts on file, email awards@sbme.ubc.ca by 1 September 2021. Once it has been confirmed, you may list: Dana Chan awards@sbme.ubc.ca.
REGARDING REFERENCES: The NSERC application will ask for your referee names and their email addresses. Your referees will submit directly to NSERC. Be sure to follow up with your referees to ensure that they submit the documents by the Department deadline of 14 September 2021, 12:00 (Pacific Time). NSERC will forward the referee letters to the University who, in turn, will forward them to the Department for the Department Scholarship Committee’s use. You will not be able to submit your application if references are missing.
REGARDING AFFILIATED SCHOLARSHIPS: To be considered for CRITERIA BASED AFFILIATED AWARDS, please complete the Affiliated Fellowship Checklist portion of the application.
Submit original transcripts in sealed envelopes from the issuing institution(s) to the SBME Administrative Office (BRC 251) if you have not already confirmed that SBME has usable transcripts on file. Mark the envelopes with your name and student number. Staff will upload your transcripts to NSERC for their use. Please note that you must submit transcripts for all the post-secondary institutions (including colleges) that you have attended other than UBC. NSERC has indicated that they will accept unofficial transcripts temporarily. Applicants should order and submit their up-to-date, official transcripts as soon as they are available, and preferably by the 14 September 2021 application deadline. In cases where an official transcript is delayed, a scan of an official transcript must be submitted in its place by the 14 September 2021 application deadline. This exception applies to NSERC applicants only. Applicants are responsible to confirm with their graduate program which transcripts need to be provided by the student and which transcripts the graduate program already has on file to be uploaded.
SUBMIT YOUR APPLICATION THROUGH THE ONLINE APPLICATION SYSTEM BY THE DEADLINE
On ‘Portfolio’ page, click “Verify”. This step will indicate if there are any incomplete sections in the application. Then, click “Submit”.
The system will not allow the application to be submitted until both references (“Reports on the Applicant”) are submitted. It is the applicants responsibility to check in with their referees in advance of the application deadline if references are missing. Late references will not be accepted.
Note: The NSERC system is not able to list UBC’s application deadline, but the date and time of submission is recorded (i.e., every application is time-stamped). To be eligible, applicants are required to submit their application in the system by September 14 at 12:00 noon PDT.
Once you have submitted your application, Email awards@sbme.ubc.ca to confirm that you have applied to the NSERC, with your full name, student number, and award name in the body of the email and use the following format as the subject line:
“2021W NSERC Application – <NAME>”

IMPORTANT LINKS:

• https://www.grad.ubc.ca/awards/nserc-postgraduate-scholarships
• http://www.nserc-crsng.gc.ca/Students-Etudiants/PG-CS/BellandPostgrad-BelletSuperieures_eng.asp
• http://www.grad.ubc.ca/awards/affiliated-fellowships

WHAT: CIHR PhD Award Competition

Institutional e-Approval for CIHR Doctoral Research Award is obtained from the Office of Research Services (ORS). Detailed requirements and e-submission procedures are available online at: https://ors.ubc.ca/proposal-development-submission/agency-application-requirements-procedures

 ResearchNet | application instructions

PROCEDURE

1. Apply directly to CIHR via ResearchNet by 12:00 (Pacific Time) on 14 September 2021
   CIHR’s e-approval process requires UBC Office of Research Services (ORS) to electronically approve applications via ResearchNet after the Nominated Principal Applicant has submitted the application. For detailed requirements and e-submission procedures, please visit the Office of Research Services website.
   1. On the task list page, go to “Consent and Submit” and click on “Submit to Research Institution”.
   2. The system will not allow the application to be submitted until both references are submitted.  It is the applicants responsibility to check in with their referees (“sponsors”) in advance of the application deadline if references are missing. Late references will not be accepted.
   3. ResearchNet will not permit the application to be submitted if UBC’s application deadline of September 14 at 12:00 noon PDT has passed.
2. Once you have submitted your application, Email awards@sbme.ubc.ca to confirm that you have applied to the CIHR, with your full name, student number, and award name in the body of the email and use the following format as the subject line:
   “2021W CIHR Application – <NAME>”

WHO: Canadians and Permanent Residents (Some restrictions may apply based on months in program. Those who are not eligible may apply for Affiliated Awards).

WHEN:

UBC Internal Deadline: 12:00 (Pacific Time) on 14 September 2021

IMPORTANT LINKS:

• https://www.grad.ubc.ca/awards/cihr-graduate-scholarships
• https://www.researchnet-recherchenet.ca/rnr16/vwOpprtntyDtls.do?prog=2902
• https://ors.ubc.ca/proposal-development-submission/agency-application-requirements-procedures

WHAT: Doctoral-level Affiliated Competition

WHO: Canadians, Permanent Residents and International Students

WHEN: All applications (including references) have to be received by the department by 14 September 2021 12:00 (Pacific Time).

IMPORTANT LINKS

[1] https://www.grad.ubc.ca/awards/affiliated-fellowships-doctoral-program

1. Prepare your application and send through ResearchNet (http://www.researchnet.ca/).
2. Submit official transcript for all post-secondary studies (up to August 31, 2020) to awards@sbme.ubc.ca by 12:00 (Pacific Time) on September 2, 2021. Please email awards@sbme.ubc.ca by August 19, 2021 if you want to use transcripts from your student/application file and we will confirm if they are usable or not. UBC transcripts do not need to be submitted.
3. Email awards@sbme.ubc.ca by September 2, 2021 to declare your intention to apply. Please use a subject line of the following format:
   “2020 Vanier Application – <NAME>”

OVERVIEW:

Biomedical Engineering graduate students (MASc and PhD candidates) supervised by full, joint, or associate School of Biomedical Engineering (SBME) Faculty Member can apply for funding to implement workshops related to knowledge mobilization, professional development and other related activities. Each initiative must be open to all trainees in SBME.

There is a limit of one submission per trainee in each academic year. Please complete and submit the following form to the SBME Administrative Office at awards@sbme.ubc.ca. Each application will be reviewed and a decision communicated within one month of submission. Applicants may be asked to provide further justification before proposal is approved.

Approved initiatives will be eligible for a maximum of $2,000. Reimbursement guidelines will comply with University of British Columbia policies.

ELIGIBILITY:

MASc/PhD candidates in the Biomedical Engineering program supervised by full, joint, or associate SBME Faculty Member.

Limit of one submission per trainee in each academic year.

PROCEDURE:

Submit the application form linked below as a PDF with the file name “Graduate Student Knowledge Mobilization Fund – <NAME>” to awards@sbme.ubc.ca.

Use the following format as the subject line:
“Graduate Student Knowledge Mobilization Fund – <NAME>”

OVERVIEW:

A $1,500 award has been endowed by B.C. Medical Devices Association for a graduate student entering the School of Biomedical Engineering in the Faculties of Applied Science and Medicine. Preference is given to a student with an entrepreneurial spirit, an interest in the local biomedical engineering industry and demonstrated leadership and communication skills. Recipients must be Canadian citizens or Permanent Residents. The award is made on the recommendation of the Faculty in consultation with the Faculty of Graduate and Postdoctoral Studies.

WHEN: All applications must be received by awards@sbme.ubc.ca by Monday, 8 November, 2021 at 09:00 (Pacific Time).

ELIGIBILITY:

Open to MASc/PhD students who entered the School of Biomedical Engineering in January 2020 or later. Must be Canadian citizens or permanent residents.

PROCEDURE:

1. Complete the application form (linked below)
2. Combine the application form and a copy of your resume/CV as a single PDF using the following format as the file name: “2020W BC MEDTECH Application – <NAME>”
3. Email the PDF file to awards@sbme.ubc.ca by Thursday, 29 October, 2020 at 16:00 (Pacific Time). Use the following format as the subject line:
   “2020W BC MEDTECH Application – <NAME>”

WHAT: CIHR/NSERC Master’s Award Competition

WHO: Canadians and Permanent Residents (Some restrictions may apply based on months in program. See [1] for details. Those who are not eligible may be eligible to apply for Affiliated Awards).

WHEN: The deadline to submit to CIHR/NSERC is December 1, 2020.

To be considered for this award, prospective students must submit

1. An online application with all required supporting documents (including references) to the NSERC website by December 1, 2020.
2. An online application to the SBME MASC/PHD (as applicable) program with all supporting documents (including references) through the online UBC Application Portal. For more information on how to apply see www.bme.ubc.ca/apply. 

Prospective students are responsible to upload all of their transcripts, as well as completing the final step of application submission.

IMPORTANT LINKS:

[1] http://www.nserc-crsng.gc.ca/ResearchPortal-PortailDeRecherche/Instructions-Instructions/CGS_M-BESC_M_eng.asp
[2] http://www.nserc-crsng.gc.ca/students-etudiants/pg-cs/cgsm-bescm_eng.asp
[3] https://www.grad.ubc.ca/awards/affiliated-fellowships-masters-program
[4] https://www.grad.ubc.ca/forms/affiliated-fellowships-application-form-applicants-masters-level-funding

Please note that all students who submit an application to the CIHR/NSERC Scholarship Competition are automatically considered in the Affiliated Scholarship Competition, however, they must submit the affiliated scholarship application and submit it to the office. MASc students will not be eligible if they have completed 24 months in the program on April 30, 2021.

PROCEDURE:

1. Prepare your application.
   Visit the CIHR/NSERC website [2] and create an application. Please ensure that you complete all the sections per the instructions on the CIHR/NSERC website. We suggest that you review your application with your thesis supervisor and colleagues. Remember that your application should be concise and without too much technical language so that the reviewers (some of whom will not be intimately familiar with your research area) will understand your proposal.
   
   VERY IMPORTANT NOTE: Please DO NOT CLICK SUBMIT on the NSERC website until you are certain that your application is complete and accurate as you will not be able to make any changes after you submit your application.
   
   REGARDING TRANSCRIPTS: Students are responsible for uploading their own transcripts to NSERC. Please note that you must include transcripts for all post-secondary institutions you have attended, and that scans must be from official transcripts. More details regarding transcript requirements can be found on the NSERC website. Contact awards@sbme.ubc.ca to see if we have official copies of your transcripts on file by Monday, November 9, 2020.
   
   REGARDING REFERENCES: The NSERC application will ask for two referee names and their email addresses. Your referees will submit directly to NSERC. NSERC will forward the referee letters to the University who, in turn, will forward them to the Department for the Department Scholarship Committee’s use.
   
   REGARDING AFFILIATED SCHOLARSHIPS: For CRITERIA BASED AFFILIATED AWARDS, fill out page 1 and pages 3-6 of the Affiliated Fellowship Application.
2. Submit your Criteria-based Affiliated form
   Email the form as a PDF with the file name “LastName_FirstName_2020WAffiliatedApplication” to awards@sbme.ubc.ca by 17:00 (Pacific Time) on 1 December 2020 with the subject line:
   “2020W Affiliated Application – <NAME>” i.e. “2020W Affiliated Application – Jane Doe”
3. Submit your application to the CIHR/NSERC Websites by 17:00 (Pacific Time) on 1 December 2020

IMPORTANT NOTES:

• CGSM applications cannot be submitted or edited after the application deadline. The portal has crashed around the deadline a couple of years ago because too many students were submitting at the last minute. Submitting earlier (even on the day) will help.
• Ask for reference letters early and send the instructions to their referees http://www.nserc-crsng.gc.ca/ResearchPortal-PortailDeRecherche/Instructions-Instructions/CGSM_REF-BESCM_REF_eng.asp
• Order official transcripts for all previous studies (including transfer credits). If we have up-to-date official transcripts for you on file, contact awards@sbme.ubc.ca by 9th November for a PDF copy. Keep in mind:
  • UBC transcripts are required for students who had any studies at UBC before 1 December 2020, including September 2020 starts.
  • They can accept printouts of Academic History from SISC in place of official UBC transcripts
  • They cannot accept any other unofficial transcripts
  • Note that the SISC academic history may not be accepted by other universities in Canada, so students applying elsewhere should order UBC transcripts
• Please use the same email as your portal login as in eVision or SIS. This is absolutely not a requirement, but it helps route the applications to correct programs quicker.

WHAT: Master-level Affiliated Competition

WHO: Canadians, Permanent Residents and International Students

WHEN: All applications (including references) have to be received by the department by TBD.

IMPORTANT LINKS

[1] https://www.grad.ubc.ca/awards/affiliated-fellowships-masters-program
[2] https://www.grad.ubc.ca/forms/affiliated-fellowships-application-form-applicants-masters-level-funding

PROCEDURE:

1. Visit the G+PS website and create an application.
   Please ensure that you complete all the sections as indicated by the instructions on the application instructions. We suggest that you review your application with your thesis supervisor and colleagues. Remember that your application should be concise and without too much technical language so that the reviewers (some of whom will not be intimately familiar with your research area) will understand your proposal.
   
   REGARDING TRANSCRIPTS: Contact awards@sbme.ubc.ca to see if we have official copies of your transcripts on file by Monday, November 9, 2020. If we do not have copies of your transcript, you are responsible for providing official, up-to-date transcripts. Please note that you must submit transcripts for all the post-secondary institutions (including colleges) that you have attended other than UBC.
2. Confirm your references
   Arrange for your 2 referees to complete the Affiliated Fellowship Reference Form [2]. Please instruct your referees to submit references directly by email to awards@sbme.ubc.ca by the Department deadline of 17:00 (Pacific Time) on Tuesday, 1 December 2020. Please also remind your referees to sign the form before submitting.
3. Submit your application
   When ready to provide your application to the Department, do the following:
   (A) Save the Affiliated application as a PDF document. Save a PDF version of your official transcript. Combine the scans for all your original transcripts (in order, starting with the most recent transcript) and the affiliated application form into a single consolidated PDF file, and use a file name of the following format:”LastName_FirstName_2020WAffiliatedApplication.pdf” For example, “Doe_Jane_2020WAffiliatedApplication.pdf”
   (B) Email the completed file to awards@sbme.ubc.ca with the subject line: 2020W Affiliated Application – <NAME>” For example, “2020W AFFILIATED APPLICATION – Jane Doe”.

OVERVIEW:

Biomedical Engineering graduate students (MASc and PhD candidates) supervised by full, joint, or associate School of Biomedical Engineering (SBME) Faculty Member can apply for funding to implement workshops related to knowledge mobilization, professional development and other related activities. Each initiative must be open to all trainees in SBME.

There is a limit of one submission per trainee in each academic year. Please complete and submit the following form to the SBME Administrative Office at awards@sbme.ubc.ca. Each application will be reviewed and a decision communicated within one month of submission. Applicants may be asked to provide further justification before proposal is approved.

Approved initiatives will be eligible for a maximum of $2,000. Reimbursement guidelines will comply with University of British Columbia policies.

ELIGIBILITY:

MASc/PhD candidates in the Biomedical Engineering program supervised by full, joint, or associate SBME Faculty Member.

Limit of one submission per trainee in each academic year.

PROCEDURE:

Submit the application form linked below as a PDF with the file name “Graduate Student Knowledge Mobilization Fund – <NAME>” to awards@sbme.ubc.ca.

Use the following format as the subject line:
“Graduate Student Knowledge Mobilization Fund – <NAME>”

OVERVIEW:

A $1,500 award has been endowed by B.C. Medical Devices Association for a graduate student entering the School of Biomedical Engineering in the Faculties of Applied Science and Medicine. Preference is given to a student with an entrepreneurial spirit, an interest in the local biomedical engineering industry and demonstrated leadership and communication skills. Recipients must be Canadian citizens or Permanent Residents. The award is made on the recommendation of the Faculty in consultation with the Faculty of Graduate and Postdoctoral Studies

WHEN: All applications must be received by awards@sbme.ubc.ca by Monday, 8 November, 2021 at 09:00 (Pacific Time).

ELIGIBILITY:

Open to MASc/PhD students who entered the School of Biomedical Engineering in January 2020 or later. Must be Canadian citizens or permanent residents.

PROCEDURE:

1. Complete the application form (linked below)
2. Combine the application form and a copy of your resume/CV as a single PDF using the following format as the file name: “2020W BC MEDTECH Application – <NAME>”
3. Email the PDF file to awards@sbme.ubc.ca by Thursday, 29 October, 2020 at 16:00 (Pacific Time). Use the following format as the subject line:
   “2020W BC MEDTECH Application – <NAME>”

Questions? Email awards@sbme.ubc.ca.